The most important thing is what matters most. Forget about the expense report!
Tickelia takes care of managing your expenses, so you can forget about the manual paper tasks of the past. Pay using your Tickelia Visa card: take a photo of your receipt and you’re ready to go! Tickelia completely manages your company’s flow, such as approval, control of expense policies, management of advances and trips and even payment and posting with your ERP.
It provides a simple way to report any type of expense, whether a receipt, an invoice or other types of expenses. Tickelia adapts to the market’s needs by offering multiple ways to report your expenses according to the format:
- Use your smartphone to a take photo of the expense.
- Scan the receipt from a multi-function machine at the work centre.
- Do you receive receipts via email? Forward them to Tickelia and you’re ready to go.
- Mileage using Google Maps or pre-defined routes.
- Report your agreed per diems.
- Delegate expense reporting to your assistant.
Digitisation and OCR
- Official approvals
Forget above saving the original on paper. Tickelia is officially approved by the Tax Agencies of numerous countries so that reported expenses have the same legal validity as the original on paper.
- OCR Technology
With Tickelia, you won’t ever again have to manually enter the information about an expense. Our OCR+ICR technology allows capturing up to 18 expense fields with the greatest reliability on the market, regardless of the language and country.
Tickelia Visa Card
It reinvents expense management with intelligent payment methods. The Tickelia Visa card allows improving control over expenses through the configuration of restrictions, thereby simplifying expense reporting and eliminating the concern for tracking and reconciliation vs corporate cards. Configure it based on your policy:
- Monthly and daily limit.
- Limit on use according to the day and time.
- Limit on use for online or international purchases.
- Restriction by type of expense.
- Smart AutoBlock function.
It establishes multi-level approval flows according to variables such as the organisational structure or analytical concepts, and from your smartphone or any browser.
It provides comprehensive control of compliance with the company’s expense policy using customisable alerts for approvers.
It controls your policy – expense reporting on holidays according to the work schedule of the staff – and minimises fraud due to reporting duplicate expenses.
Tickelia allows integrated management by the Finance or Administration Departments once the expense reports have been approved:
- Automatic settlement and posting.
- Reconciliation of conventional payment cards.
- Automatic payment to employees via SEPA.
- Integrated communication to the Immediate Information Reporting (SII) system of the Spanish Tax Agency (AEAT).
- Budget control and detailed cost analysis.
Use Tickelia to simplify the flow of requests for means of travel and to simplify the analysis of travel costs, and obtain greater control of the flow through a controlled process, with traceability at each point.
- Request for means of mobility such as a hotel reservation, plane or train tickets or a rental car, among others.
- Set up a multi-level approval flow.
- Management profile for the Travel Manager or two-communication with your travel agency.
- Analysis of overall costs per trip.
- Management of contingencies or cancellations.
Management of Advances
Tickelia provides the simplest possible integration of requests for advances in the expense report process:
- Request for travel advances.
- Set up a multi-level approval flow according to the requested amount.
- Management profile for the Cash manager.
- Automatic payment via SEPA transfer.
- Management of refunds and automatic adjustment of negative settlements to be returned.
Obtain a positive ROI as from the first month with VAT refunds through the exchange of receipts for invoices. Tickelia is the only expense management solution that is completely in charge of the VAT refund process through a success fee, with the greatest success percentage in the market.
- National VAT refunds.
- International VAT refunds in over 42 countries, including all Member States of the EU, in addition to Japan, Australia, New Zealand, South Korea, Switzerland and Norway.
- Automatic integration with your ERP for posting all exchanged invoices that are obtained.
Tickelia allows two-way integration with any solution related to expense management and business trips for maximising the automation of processes, whether through file exchange or our API Rest.
- ERP & CRM management software.
- Payroll and HR software.
- Active corporate directory.
- Travel agencies.